Use one row per model, case and artwork combination
Start with the full device model exactly as you expect it to appear in the supplier's available options. Add the case style or finish only if it has been confirmed for that model. Then add an artwork identifier, file version and requested quantity. If one image needs different placement for two models, give each placement its own reference. A single design name does not tell a printer which camera cutout or crop was approved.
Give every row a short ID such as A1, A2 and B1. The ID lets a buyer and supplier discuss one combination without confusing it with the entire order. Leave unavailable options marked “to confirm”; do not convert an unanswered question into an order line.
A small example with an intentional gap
| Row | Device model | Artwork | Quantity | Status |
|---|---|---|---|---|
| A1 | Model X (exact version to confirm) | Logo v3 | 60 | Request quote |
| A2 | Model Y (exact version to confirm) | Logo v3, placement for Y | 40 | Request quote |
| B1 | Model X (exact version to confirm) | Campaign v2 | 25 | Request quote |
| B2 | Model Y (exact version to confirm) | Campaign v2 | — | Not requested |
The requested total is 125, not 150: B2 is a visible gap, not an implied 25 units. The placeholder model names are for illustration only. Replace them with exact models before an actual inquiry. A supplier must confirm whether every requested combination is available.
Reconcile three totals before approval
Add quantities by device model, by artwork, and across the whole matrix. In the example, Model X has 85 units, Model Y has 40, Logo v3 has 100, and Campaign v2 has 25. Each route sums to 125. If the numbers differ, find the missing or duplicated row before asking for a final quote.
Keep the artwork file name and version next to its row ID. When a file changes, mark which rows it replaces and ask for a revised written response; an attachment alone does not change an approved order. Our order approval checklist covers the later sign-off, and the artwork brief helps prepare source files and placement priorities.
Send a matrix the supplier can answer
Attach the row list, exact model names, artwork references, requested quantities, destination and open questions. Ask the supplier to identify unavailable rows and confirm the price basis and timing for the accepted mix. Do not infer a minimum order, standard lead time, proofing service or fulfillment arrangement from this worksheet.
OneTwo Tech Inc. operates phone case UV printing at its Walnut and Chino, California facilities. See our U.S. phone case UV printing page and send a project inquiry to support@moodincase.com. The team must confirm project-specific capabilities and terms in writing.